Writing
Center Haunted House
Safety
Orientation
Hi, volunteers! Completion of the safety orientation will help all
volunteers and visitors to the Haunted House stay, what else -- safe! Completion of the orientation is mandatory for
all volunteers, even if you have little interaction with the public. Please
read the entire written document, including the accompanying images.
SAFETY FOCUS: Visitor
Waiting Lines and Waiting Areas
Doors
officially open at 8:00 this year!
If you are on the Event
Team (Scream Team) or one of the People
in Black, you will likely help with the waiting lines and waiting areas.
The
Entrance for SCLC
Location: SCLC
Entrance: Front of SCLC (elevator to 1st floor)
Exit: Back of SCLC
Time: Area open from
7:30 to 12:00 p.m.
The visitor waiting line WILL BE ON the SIDE of the SCLC
Building, and extend between the library and SCLC. The line, if necessary,
will continue towards the back of the SCLC building.
Many visitors will
be coming from the Horror Film Fest in the SREC Building, which means
they will exit out the front of SREC and take the concrete pathway past the
Rotunda and toward the front of the SCLC building. Visitors not coming from the
Horror Film Fest will come from parking lot areas. If you find visitors at the
back of SCLC, make sure to point them to the waiting line in front.
Here are some things to consider if you are working the waiting
line OUTSIDE. First, finding the waiting line outside can be confusing. Signage
will say “Haunted House” to help with this confusion. Make sure people are
lining up between the library and SCLC. The line will form to the side. We will
ESCORT groups of 10-15 in the front doors when it is their turn. This is
primarily to keep them from seeing around the side of the building, where
visitors will exit.
Second, part of your role is to keep people in line, show their
tickets, make sure they’ve signed the waiver, and answer their questions. If
you see parents with children, ask if they have any questions, especially about
the level of darkness, noises and sounds. Staff
will only let up to 10 visitors on the elevator at a time, and only 25 total in
the building. If people in line get impatient, tell them that the low
number of entrants is for safety concerns and to maximize the haunt.
When the event
opens at 8:00, visitors will enter the waiting
area, which is the upstairs elevator foyer. Once visitors have entered
this waiting area they are considered "ready" to enter. At this
point, they surrender their tickets to the ticket taker. All visitors need a ticket to
enter. If someone attempts to enter without a ticket, immediately
communicate this to Writing Center staff. After surrendering their tickets,
visitors will watch the ‘warning’ video, and take the elevator to the 1st
floor SCLC lobby.
Now they are inside the haunt! J
SAFETY FOCUS: The Fallout Shelter
The Fallout Shelter LOBBY
Location: SCLC lobby (downstairs, inside)
Entrance: Front of SCLC
Exit: Rear of SCLC Building, up back staircase
In this section, you will learn a bit about working event team
and/or creative team (performers) in the first part of the Fallout Shelter, located
in the SCLC lobby.
This part of the haunt will be extremely dark. There will also be
stacked boxes and other goods that can easily fall. SOME OF THESE ARE MOVABLE
PROPS and are meant to move around – you will know which ones before haunt
night! Also, black bags and/or clear sheeting will be hanging as curtains from
the ceiling. As you move throughout this area, be mindful of what is on the
floor and what is hanging at all times for your own safety and the safety of
visitors.
If you are event team, part
of your job may be to fix fallen sheeting or replace boxes and other goods, or
to put back moveable props for the next group of visitors.
If you are creative team (a
performer), you should be aware of your surroundings and the location of other
performers at all times. You may be a Person in Black (PIB) or a Paranormal in
this area. The PIBS will move quietly behind boxes and props to move them and are
meant to be unseen! If you are a Paranormal you will be visible; your area may
be in the decontamination shower area or quietly floating through the maze of
boxes.
The SAFE AREA for the Fallout
Shelter lobby is the hall by the faculty offices and adjunct office, behind the
black curtain. The Safe Area will be clearly marked “SAFE AREA.” Visitors who
become ill or get hurt are taken to this Safe Area by staff. If you encounter a
visitor who needs assistance, use your walkie-talkie to get Writing Center
staff. Common ailments are typically minor, such as headaches or trips and
falls. You are not expected to
administer any type of first aid. Rather, staff will utilize the emergency
services of TCC (58911).
It is possible that parents will bring young children. Remember, this means they have knowingly and
willingly signed the disclaimer and should, by the time they enter the haunt,
know a bit about what they are getting into! We should all still be mindful
of children. Make sure children are not running and disturbing other groups.
Remind parents they must be with their children at all times. If parents and
children get separated, take the child or parent to the safe area. Some
children will come in costumes, so you should also check hazardous costume ties,
masks, or other typical costume issues for children. If you notice such an
issue, find their parent and help as you can.
The closest FIRE EXTINGUISHER for the area
is on the lobby area wall. In the unlikely event of a fire, you will notify a
staff member. All volunteers should know the basics of using a fire
extinguisher. Those on the event team will
have a flashlight and walkie-talkie to notify Writing Center staff in the event
of a fire. You are not expected to fight the fire. J Your job is
communication.
Later in the safety orientation you will learn more about what to
do in the unlikely case of a fire.
The Fallout Shelter
HALLWAYS
Location: Hallway by water fountains
& faculty offices
The next area of the fallout shelter is
the hallway by the water fountains, the hallway directly behind the writing
center, and the hallway with faculty offices. In this area will be lots of fog,
lights in “toxic green,” and some clear hanging plastic.
If you are event team in this
area, you should regularly check the plastic hanging over the water fountains
to make sure it has not fallen. A chair will be positioned in this area for repairs. You may also help with fog machines
and lights to keep them fully functional.
The creative team in this area
will again be either Paranormals or PIBS.
The Paranormals will likely roam through
the hallways in a loop. You will be seen, but only in glimpses. Constant motion
will keep the illusion going, so be prepared to move!
PIBS in this area will again be
responsible for some of the moving props and will be as invisible as possible.
Essential for both creative team and
event team in this area is choreographing your moves with others working your
area. Know where the other performers are at all times for safety. Again, it
will be dark, dark, dark, and foggy in the hallways.
Everyone should also be aware of the
glass walls of the writing center. Do not step too far
back or you will land on the ledge or even break the glass. If you are on the
side of the men’s restroom, be prepared for some to have to use the facilities.
Move cordially out of their way to do so. J
The
Fallout Shelter WRITING CENTER
THIS YEAR THE FRONT AND BACK OF THE WRITING CENTER ARE CONNECTED.
In other words, they are not separate areas. The writing center is considered
the living area of the fallout shelter.
Visitors will enter the writing center from the back door. They
will go through the back area of the writing center and then continue into the
front area.
Visitors will not exit on their own this year! Instead, they will
be ‘forced’ by the Hazmat Team out the front door of the writing center and to
the quarantine rooms (SCLC 0115).
The event team will
have a huge responsibility inside the writing center. Those working tech will
coordinate the lights and sound effects that signal the radioactive fallout
alert and, then, the taking of visitors to quarantine by the Hazmat Team. This
will take some really dedicated people who will remain unseen most of the night
but help with the main scare in the area.
Creative
team in this area will include PIBS, Paranormals, and the Hazmat
Team.
The Hazmat Team will
move into place after the visitor group is officially closed and locked into
the writing center. The Hazmat Team will position themselves around the outside
glass of the writing center, where black bags will be hanging. When the warning
signal sounds, they will ‘lift’ the bags, revealing themselves to the visitors.
They will then storm into the center and force visitors out the writing center
doors and into quarantine (classrooms SCLC 0115 and 0117).
In terms of safety, the Hazmat Team needs to be very careful and
vigilant. This role is highly interactive and high intensity. It is expected
that the team may touch some visitors to ‘force’ them to quarantine. Some Hazmat may
also carry prop axes, sledge hammers, or other tools. We will determine how
much interaction is necessary to make the haunt scary but also safe. Also, the
bags on the outside of the center will be moved up and down throughout the
night and might need repair. Bags that fall are slippery, and should be checked
between visitor groups. If you are Hazmat Team, you will be essentially running
through the hallways, so knowing what is below your feet will keep you safe. A
chair will be left in this area for repairs to hanging bags.
Paranormals in this area will largely be in the front. After the
signal sounds, the paranormals will ‘come to life,’ surprising the visitors.
They will also interact with the Hazmat Team and may be touched!
PIBS in this area will either help with any movable props or
walls.
The Fallout Shelter QUARANTINE
PIBS will work the quarantine doors (SCLC 0115 & 0117). After
visitors are locked into quarantine for a specific period of time, the Hazmat
Team will mysteriously disappear and all will go quiet. It will be the PIBS
who, sight unseen, pop open the doors and disappear quickly into the break
room. Visitors will hopefully wander out of the rooms.
The event team working
the hallway will help visitors make their way to the fallout shelter exit,
which leads to the Decontamination Showers.
All event and creative team working in the main fallout area
should be aware that this year’s haunt is HIGHLY COORDINATED and TIMED! As
such, we should all:
·
Be aware of props such as canned goods, boxes, clothing and other
items. Remember, some of these will be stationary while others will be
intentionally moved by PIBS throughout the night!
·
Be aware of overturned furniture, which will be part of making the
fallout shelter looked ‘lived in.” This may be difficult to maneuver around.
·
Be in regular communication with all creative team and event team
working the area and listen for the walkie-talkies and megaphones! Event team
and creative team will coordinate the “all clear” to signal that visitors have successfully
left the building and a new visitor group can come through.
The Decontamination
Showers
The Decontamination Showers
are in the brick foyer. Visitors will exit the SCLC building from the back
after they get out of quarantine. Once in the area, they will walk under an
apparatus that simulates a “decontamination shower,” like they would see in a
fallout shelter. Real water will NOT be sprayed on them. It is merely a
simulation.
The area will be dimly lit. There will be power cords safely
taping down all lines along the brick walls, and they should be checked
throughout the night to make sure they do not present a tripping hazard.
Another issue in this area is the wire mesh over the little ‘trench’ in the
middle of the brick floor. Simply make sure edges are not sticking up so as to
present another tripping hazard.
The Fallout Shelter EXIT
The exit from the area is at the top
of the stairs. The area is dimly lit, and thus it presents some dangers. There
will be some spooky lighting, but it will be mostly dark. (PUT PICTURE HERE)
WE NEED A SPECIAL GROUP FROM THE EVENT TEAM TO WORK THE EXIT THIS
YEAR! Your job will be to HYPE up the visitors because this year there
is another area of the Haunted House – the Rotunda!
In the exit area, you will play the countdown clock and give them
instructions for the next area. You will “hand off” the visitors to their
escort who will take them to Rotunda entrance.
SAFETY FOCUS: The Rotunda
We will use three areas in the Rotunda: the auditorium, the
hallway, and the staircase room.
The Rotunda: Auditorium
When visitors are taken to the Rotunda, they will first enter the
auditorium. Visitors will sit right up by the screen in the first few rows. In
the area, they will see a slideshow and listen to audio that sets up the haunt.
NOTE: Remember that the narrative is that some from the volunteer
group scarred by radioactivity in 1967 made it out of SCLC through the tunnels
and ended up in the Rotunda.
Event
Team: Event team in the auditorium will help visitors find their seats.
Members of the tech team will help run the video and audio equipment and
lights.
When the audio is over, the event team will take the visitors to
the hallway. The hallway right outside the auditorium is where visitors will be
blindfolded.
The Rotunda: Hallway
In the Rotunda hallway, blindfolded visitors will have to creep
along and find the unlocked door, just as the volunteers tried to do to escape
in 1967.
The Creative Team: The performers in this area will be People in Black. The PIBS will
‘follow’ the blindfolded visitors as they creep along the hallway. PIBS will
make sounds, audible whispers, and move objects. At the end of the hallway will
be a movable wall that PIBS will ‘move’ so that the visitors will turn around
and go back the way they came.
The
Event Team: Event team in the hallway will help visitors with their
blindfolds. The blindfolds are visors so they should fit snuggly to visitors’
heads. Any visitor who cannot wear the visor will be given another type of
cloth to put over their eyes. It will be important to make sure the visitors
are comfortable before they begin their journey down the hallway.
Event team helping in the hallway will also check to make sure visitors
are safe as they move down the hallway. The team should help any visitors
unable to keep on their blindfolds, or who trip or fall. As with the SCLC
building, there will be a designated Safety Area at the end of the hallway.
Your job is simply to help them to the area and notify writing center staff via
walkie-talkie.
Event team will also help visitors remove their blindfolds before
they enter the staircase room.
The Rotunda: Staircase
Room
In the staircase room, visitors will be prompted to go towards the spiral
staircase. The room will look empty and be extremely dark. After they look up
the staircase, a signal will sound and Paranormals will come from behind the
doors to scare the visitors.
The Event Team: The event team in the staircase room
will help with technology, including the lights and sound effects.
Several people from the event team will
also help make sure the doors are closed before and after the visitors enter
and leave, as well as help visitors safely exit the Rotunda building.
The Creative Team: The creative team in the staircase room
will be Paranormals with the most intense makeup. They will come from behind
closed doors and chase the visitors towards the exit door.
In terms of safety, one of the most
important areas is around the staircase. There will be a rope blocking most of
the staircase, but visitors will still be able to climb up a few stairs. Event
team should make sure visitors are safe and not running up the stairs or
pushing others.
The Rotunda EXIT
The visitors will exit the Rotunda by the SELE building. It is the
side/back of the building if you are coming from SCLC.
Some
staff members will be assigned to give T-SHIRT TICKETS at the back of the
Rotunda when the visitors exit. The first 50 survivors of the Haunted House on Friday get a free
t-shirt! The Scream Team member assigned this task will give the ticket to the
first 50 at the exit door before the visitors go to the t-shirt table.
GENERAL SAFETY TIPS
1) Choreograph our moves! The Haunted House is highly interactive,
so we should choreograph as much as we can ahead of time. You will get to know
those working in your area.
2) Stay physically safe: To stay physically safe, wear comfortable
shoes. Make sure your mask (if you are wearing one) fits well, and that your makeup
doesn't run into your eyes. Regularly communicate with the other performers to
make sure everyone is feeling okay and can take some breaks.
3) Be aware of the layout: Just coming into the writing center
will help you know what is around you. Remember that the center looks very
different in the dark! The week before and during set up, come by the center so
you can get used to the layout.
The
SAFE AREA for the Fallout
Shelter will be SCLC room 119. The door will clearly marked with the words
“SAFE AREA.” In this area will be water, towels, a fan, a medical kit, chairs,
and some light snacks.
There are two FIRE
EXTINGUISHERS closest to the Fallout Shelter. One is located by the
back exit doors to SCLC:
The other is located in the hallway with the water
fountains, the men’s restroom and Language Lab.
Remember that both areas will be dark, so knowing
where you are going is key. If you are working in the back area of the writing
center, the fire extinguisher is closest to the back door of the building. The
closest to the front area of the writing center is by the water fountains.
Safety
Information for all Volunteers
For
all emergency situations, listen for the bullhorns! The Writing Center team and
some event team will have bullhorns and communicate throughout the evening. If
you hear a bullhorn, follow the instructions, which could include coming to the
front of the writing center for brief announcements or check-ins, or
information/instructions for emergencies.
FIRE
/ EVACUATION EXIT: In the unlikely event of a fire or
other evacuation, volunteers and visitors will use the back staircase to exit. EVACUATE
means to “leave” the building. Elevators should not be used due to potential
electrical failure. As with all emergencies, if a warning signal sounds,
please look to the clocks, where emergency information will scroll through,
including instructions for the emergency. LISTEN FOR THE WRITING CENTER STAFF OR EVENT TEAM using the BULLHORNS
for instructions.
This is an image of the fire / evacuation exit,
along with the digital clock that may display an emergency message.
LOCKDOWN:
A
lockdown is typically a security issue from another area on campus or a
weather-related emergency which requires us to stay in the building until the
issue is resolved. LOCKDOWN means “stay in the building.” In the unlikely event
of a lockdown, first, remain calm. Know that Writing Center staff have
already been trained with what to do as TCC employees. Second, look to the
digital clocks which will scroll with further instructions, and encourage
visitors to do the same. Remain in your volunteer area and ask visitors to stay
with you. LISTEN FOR THE WRITING CENTER STAFF OR EVENT TEAM using the BULLHORNS for
instructions.
TCC
POLICE & AMBULANCE: In the cases of extreme
emergencies (which may include, but are not limited to, visitor or volunteer
health emergency or physical altercations), the TCC Police will be notified by
someone from the Writing Center team. To put your mind at ease, just know there
is an emergency “blue box” in the SCLC lobby area, and a panic button in the
Writing Center. The Writing Center team will be communicating via walkie-talkie
all night, and frequently checking in to keep the building safe and secure. IF YOU WITNESS AN EMERGENCY SITUATION,
PLEASE NOTIFY THE EVENT TEAM MEMBER OR WRITING CENTER TEAM MEMBER IN YOUR AREA
IMMEDIATELY.
We will have walkie-talkies and communication with
the police and emergency personnel.
RESTROOMS:
The
men’s restroom is in the hallway with the Language Lab. The
women’s restroom is
located in the SCLC lobby area.
WATER
FOUNTAINS: Water fountains are located in the
hallway next to the men’s restroom.
BREAK
AREA: The Break Area for all volunteers is the SCLC
classroom 0119. This area will be blocked off from visitors, and will have
chairs, water, a cooling fan, and some light snacks.
TECHNICAL
ISSUES: It is a good idea for all volunteers to know
something about the “technical” features of the Haunted House, which include
lighting, fog machines, laptops and desktop computers, computer carts,
microphones and speakers. Computer carts with speakers will be used in the hallways,
and the waiting areas outside. In the Writing Center, our computers will be used
with several large speakers. We do not expect every volunteer to know how to
fix technical issues, nor do we want you to. Instead, notify a member of the
Tech Team working the event.
PROPS:
Props
can cause a safety concern for volunteers and visitors. If you notice a broken
prop, fallen plastic, duct tape that is not properly sealed, fallen lighting or
other prop issues, especially if you think they pose a safety issue, notify a
member of the Event Team. They will pass along this information to Writing
Center staff or the Event Crew to assess and/or fix the issue.
SAFETY FOCUS: A final note for all
volunteers
Above all else, communicate, communicate,
communicate! The Haunted House is a relatively small space, and we have taken
extra precautions to make sure a suitable number of visitors and volunteers
will be in SCLC at all times. If you are in doubt about what to do, find a
member of the Writing Center team. We know the building, we know TCC protocol,
and we know how to get the help we need.
Let’s have a safe Halloween! J Turn the page for your safety
agreement.
Haunted
House Volunteer & Safety Orientation Agreement
The safety of volunteers is our top concern.
Student volunteers will always be accompanied by an adult, during volunteer
times leading up to the event and during the event itself. Volunteers are assigned
to a particular area of the Haunted House weeks in advance. Student volunteers will
not move from that area during the event unless they notify and are accompanied
by a member of the Writing Center team, all of whom are TCC employees. Volunteers
must complete orientation and training leading up to the event in order to
understand these guidelines more fully. Volunteers need to regularly attend
volunteer sessions in the Writing Center in order to meet other participants,
fully understand the areas of the Haunted House, as well as the plan for the night
of the event.
Further, due to the sensitive nature of working
with other volunteers and visitors, the risks of injury, and the complicated
nature of the Haunted House, it is imperative that the Writing Center team find
the right volunteer opportunity for the right volunteer. Not all roles are
suitable for all volunteers and, with a limited number of volunteer
roles during the event itself, not all volunteers are
guaranteed participation in the Haunted House on the night of the event.
The Writing Center therefore reserves the right to assign, reassign or reject
volunteers based on consistency of volunteering, ability to take direction,
willingness to participate with the Haunted House team, acceptance of role
assignment, and previous experience with last year’s Writing Center Haunted
House. Volunteers will know weeks in advance, during the planning stages,
whether or not they will perform or work the night of the event.
Finally, all events such as a Haunted House
include some risk of injury which may occur during the planning and set-up or
during the event itself. Please note that the Writing Center team is trained in
what to do in case of emergency or injury, and we will be utilizing the TCC
system for on-site injuries.
By signing below, you acknowledge that potential
risks have been explained to you and that you are knowingly and willingly
giving permission to your child to participate as a volunteer with full
knowledge that there is physical risk potential that may include (but is not
limited to):
·
Slips, trips and falls
·
Minor cuts or bruising
·
Headaches
·
Panic attacks
·
Nausea
·
Eye strain
·
Overheating / dehydration
·
Irritation or discomfort from the use
of fog liquid
·
Irritation or discomfort from the use
of scent effects
·
Irritation or discomfort from the use
of make-up
Moreover, all student volunteers agree to:
·
Follow directions from the Writing
Center staff and other TCC personnel
·
Behave appropriately and respectfully
to all participants
·
Sign in and sign out for volunteer
times and the night of the event
·
Report to designated area on time for
the event and remain there for the duration of the event unless explicitly
directed by Writing Center staff to another area
·
Treat with care all property and items
belonging to the Writing Center
·
Treat with care all decorations,
props, lights and other items from the Haunted House
·
Refrain from removing any items or
property belonging to TCC and/or from the SCLC building
Also for safety purposes, listed below are some of
the ingredients/contents that volunteers may come into contact with during set
up and the event.
Ingredients
Fog
Juice
·
Distilled water
·
Glycerine
·
Dipropylene Glycol
·
Propylene Glycol
·
Triethylene Glycol
*Note: Student volunteers will not come into
direct contact with the fog juice, as they will not be asked to fill or refill
the fog machines. However, they may work in close proximity to the fog created
by the fog machines themselves.
Scent Sprays
Froggy’s Scent Sprays
Make-Up & Stage Blood
Ben Nye Clown White
Makeup
·
Petrolatum
·
CI No.
77891 (Titanium Dioxide,)
·
CI No.
77947 (Zinc Oxide,)
·
Cera Alba
(Beeswax,)
·
Sorbitan
Sesquioleate
·
Lanolin
·
Copernica
Cerifera (Carnauba,)
·
Talc
·
Phenoxyethanol
·
Parfum
Free
Ben Nye Black, Blue,
Gray Cream Makeup
·
OCTYL
PALMITATE
·
CAPRYLIC/CAPRIC
TRIGLYCERIDES
·
CERA ALBA
(BEESWAX)
·
CETYL
DIMETHICONE
·
COPERNICIA
CERIFERA (CARNAUBA)
·
OCTYLDODECANOL
·
MAY
CONTAIN: TALC, CL NO. 77489, 77491, 77492, 77499, 77891, IRON OXIDES, TITANIUM DIOXIDE.
Ben Nye Stage Blood
·
COPERNICIA
CERIFERA (CARNAUBA)
·
OCTYLDODECANOL
·
MAY
CONTAIN: TALC, CL NO. 77489, 77491, 77492, 77499, 77891, IRON OXIDES, TITANIUM
DIOXIDE.
Please attend safety orientation and sign the agreement below. You can bring a signed form to the writing center.
Volunteer
Safety Orientation Agreement
Please
complete, detach and give to a Writing Center team member.
Failure
to abide by the guidelines of the volunteer contract and safety orientation may
jeopardize the student’s participation in the event and/or dismissal during the
event. Writing Center staff and the TCC Police Department will be present
throughout the event, and will be diligent enforcing appropriate and safe
interaction both inside and outside the Haunted House.
Student name:
_______________________________________________________________
ID number: __________________________________________________________________
Email address:
_______________________________________________________________
Signature of student:
_________________________________________________________
Phone number: ______________________________________________________________
Date:
________________________________________________________________________
If
the volunteer is 18 or under, please provide the information of
parent/guardian.
Parent/guardian name: ______________________________________________________
Signature of parent/guardian:
________________________________________________
Phone number:
______________________________________________________________
Email:
_______________________________________________________________________
_____ I have completed the Safety Orientation.
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